Following on from our last blog post highlighting the importance of a corporate rate, I’m sure you’re all wondering: how do I get one of those? So we've put together some simple tips and hints which may help you!
How can I set up a corporate rate?
One major factor that is essential for setting up a corporate rate is specific information the venue will require in order to give you the best possible opportunity to negotiate the cheapest rate; basically the more you book the better the rate. To get this vital information you need a way of tracking and recording your bookings, many companies will do this through a manual process using spreadsheets. Every booking that is made has to be manually typed into a spreadsheet which can be very time consuming and there is also room for human error.
Where can I get the information required quickly and accurately?
Advances in technology now means that any reputable booking company will have invested in a system that can be used for all your booking requirements and track, monitor and record what you’re spending and where. Hospitality Guaranteed have produced an industry leading system whereby bookings are placed, stored and archived and Management Information can be instantly accessed and downloaded. This information is like your pot of gold at the end of a rainbow, except this one actually exists! It’s this gold that gives you buying power which in turn saves you time and money. It's also vital information for making buying decision within your company.
So, I've got my information, what do I do now?
Once you have this information, you need a method of contacting as many venues as possible to establish what facilities they have (i.e. car parking facilities, maximum room capacity, access to rail and transport links), what rate they can offer you based on your Management Information, and what they can give you as added value to stand out from other competitors. You also need a way of being able to collate all that information into one report so you can shortlist which venues have the best potential.
Help, how can I do that?
Don’t worry, we have a smart solution for you! You might have heard of it; HG One Stop. HG One Stop is Hospitality Guaranteed's bespoke on-line system that can automatically send out RFQ’s (Rate Finding Quotation) that asks all the important questions you need to know, collate the information for you and allows you to easily export from the system into a one comprehensible report.
Want to set up a Corporate Rate?
Give us a call today on 0844 8223227 and we can start looking into how to save your company precious time and money, or contact emma@hospitalityguaranteed.co.uk
Emma Hall
