We always love to hear about the events being put on by venues, not just Christmas and New Year’s Eve parties but tribute nights, murder mystery evenings and everything in between!
What we do not like to hear about is the hassle you go through to manage your guests. It’s hard enough trying to spread the word, sell the tickets and explain the evening without having to add calls from partygoers, taking payment over the phone and chasing final details to your to-do list.
With EventStop, you can kiss that world goodbye.
It’s all in the design
Spent ages getting the right design? Don’t lose it in your booking paperwork (actually, lose your booking paperwork, but we’ll get to that).
With EventStop, you can create a personalised web page and email invitations that fit with your colour scheme and can even include your logo.
The page can have as much or as little information as you like, and even includes a map of the venue location – so no excuses for those pesky last minute “How do I find the venue?” calls!
Track, track, track
Want to know how many people are booked onto an event? Need to work out where you are with ticket revenue? Can’t remember how many vegetarians there are so far?
With just one click, all of that information – and more – is ready for you, saving hours of updating spreadsheets with guests’ details.
As all the information is in one place and accessed via login, the days of locking and ‘read only’ spreadsheets are gone.
Sweeten up the chef
If there’s one thing we know, it’s that to create a successful event, the chef must be kept happy.
As all guests are required to enter their menu selections and dietary requirements at the time of booking – and are unable to progress until they have – when you download your reports, it’s all there and ready for you to pass on, confident that this has come directly from the guests themselves.
Keep it clean
Remember that pesky booking paperwork we mentioned? Those days are over my friend!
When accessing your event page, guests have all the information they need.
The menu, timings and dress code are all there for their information. And when they book, they select their required number of tickets or tables, their menu and can even add on accommodation.
No more trying to decipher handwriting or negotiate huge piles of bulky files on your desk!
There’s a lot involved with staging a fabulous event at your venue – don’t let admin put you off!
For more information on how EventStop can help you manage your in-house events, contact Emma on 0344 822 3227 or firstname.lastname@example.org
Who doesn’t relish an opportunity to get dressed up in an evening gown or black tie, to sip chilled champagne while listening to soft music, before being led into a dining room with hundreds of other guests to enjoy an evening of entertainment?
If you are the organiser, then most likely you don’t.
Organising a dinner or awards ceremony, no matter how rewarding the end result, is hard work. And for most, it’s hard work that has to be done in spare time or alongside full-time responsibilities.
But it doesn’t have to be this way, with EventStop you can take some of the pressure off, sit back, and look forward to the night. Here’s how…
You can invite everyone at the touch of a button
Now, paper invitations are lovely, but how often do you find yourself following up with an email or a call to chase up something you put hours into designing but the recipient threw on the pile of post in the hall?
By uploading your guest list, your custom email invitations can be sent to everyone at the touch of a button, but still be personalised to your event style, brand and message. No fighting with mail merge, no calling to make sure it arrived.
Public event without a guest list? No problem! Use the link provided from EventStop to promote the event on social media, in newsletters or on marketing materials to direct all guests to your personalised event page.
Tracking is easy
Constantly updating a spreadsheet after every email, call or sometimes hand written response is arduous at best. Using EventStop means you can see who is attending, who has declined and who has cancelled. Not only that, you can see the payment status of those attending and their full details, all in one place.
With an easy way to track ticket sales and revenue, you are able to further promote the event if needed, or cut back before you become over-subscribed.
Offer the best seats in the house
If your dinner includes a VIP drinks reception, premium seats or any other special experience, promote them! EventStop gives you the opportunity to list as may ticket options and prices as you like to maximise opportunities at your dinner or award ceremony, so make sure this is used.
Make your venue’s life easier
An event organiser’s life can be ten times worse without the support of a great venue, so make sure you ease their burden while also keeping your admin time minimal.
‘How?’ I hear you ask? Simple; include the menu options in your ticket selection. By not being able to progress with purchase until the options are selected, this removes the need for you to spend hours making endless phone calls to get them, as well as alleviating the chance for guests to upset the chef with last minute indecision.
These are just a few of the ways EventStop can help ease the burden of planning your dinner or awards evening, giving you more opportunity to think of the decorations and entertainment.
The only thing we can’t help with is the table plan; that’s up to you.
For more information on EventStop and how to use it for your next event, please contact Emma on 0344 822 3227 or email@example.com
What do you think when we say; ‘Away Day’?
Let us guess; raft building, a stuffy meal and maybe even a trust exercise that leaves you feeling less than trusting of your colleagues.
Now, we understand that this is the reputation they have gained over the years, but things have moved on! There’s no reason why your residential conference and team building should be anything other than a great opportunity to bond with your team (with a presentation or two thrown in).
Need some inspiration? Well, we’ve thought about it and here’s what we think will make your next away day one to top!
Put your Google maps skills to good use
We use it every day to get to meetings, find a friend’s house or just to see how long it’ll take you to get home – so why not step up your digital navigation skills with a spot of Geotagging (that’s digital orienteering to you and I.)
Giving you the opportunity to explore the location you find yourself in, you’ll solve clues and answer problems to gain points – and what do points mean? Prizes! Some systems even provide a real-time score board, so you can see how rival teams are doing and where you need to step it up!
Sports day, but not as you know it
We all know the drill; a five-a-side tournament, some canoeing and maybe some rock climbing thrown in for good measure.
While it is important to get everyone out of their seats and blood flowing, reverting back to the days of school trips might not be the best way to go about it.
We love the idea of Office Olympics. A great way to mix things up, this activity can be so much more than just the sports! Throw in activities such as creating a country, a uniform and team anthem and before you know it, you have a competition like no other.
But, hands down one of the best activities we’ve found is a Haka workshop. Train as a team or split the senior managers from the employees so you have something to really scare each other with when back in the office!
Be at peace
Not something that always springs to mind when it comes to being around your colleagues, but perhaps this is your opportunity?
With spa facilities available at a range of venues across the country, spend some time really getting to know those you work with around the pool, in the sauna or with a magazine on a lounger.
Being able to relax around each other gives you the opportunity to really get to know who you spend eight hours a day with and, you never know, you might develop some great ideas in your zen state.
Plus, a hot stone massage on the company? You can’t lose!
Back to school
We all love learning something new but don’t always have the time to commit to evening classes.
Why not get the team together for cookery classes, wine making or even the latest craze; spy school? All useful skills in the workplace…
Unfortunately, there is no way around the content of your training, AGM or conference potentially being a little less interesting than you’d prefer, but that doesn’t mean your team building should be too!
For help and inspiration on putting together your next residential training course, give the team a call on 0344 822 3227, or visit our website www.hgonestop.co.uk
Are you running, or thinking of running, an apprenticeship programme, but finding yourself weighed down, or scared off by administration?
It doesn’t have to be this way!
ApprenticeStop is a bespoke, streamlined, online system that supports you from start to finish.
From finding the right accommodation, to providing a system that automates your joining instructions and creates clearly accessible audit trails to track attendance, ApprenticeStop does it all, and even allows for bespoke online feedback and mobile booking!
When it comes to choosing the right accommodation, it can take hours of searching, shortlisting, calling and negotiating with hotels before you find the right one. ApprenticeStop takes all of this off your plate, reviewing and shortlisting hotels based on your preferences and negotiating the best prices to meet your unique needs.
ApprenticeStop can also lighten your load when it comes to the general administration of an apprenticeship programme. You will be supported by a dedicated team who will chase all your learners and provide 4-way communication between you, venues, clients and learners so you can focus on the content of the programme.
Often, the hardest thing to manage on an apprenticeship programme is safeguarding and duty of care responsibilities. As such, ApprenticeStop users benefit from both system and administration support in outlining, communicating and monitoring aspects of safeguarding and care for all learners whilst onsite at a venue. The online dashboard gives instant visibility of key documentation and online feedback to support continuous improvement. The system also benefits our clients supporting with a full audit trail and accessibility for duty of care 24/7.
If you would like to learn more about how ApprenticeStop could help you, email Michelle Land firstname.lastname@example.org or go to https://www.hgonestop.co.uk/apprentice_stop/packages.
Five reasons to start planning your Christmas party NOW
Yes, it’s Summer.
Yes, we know you’re thinking more about beaches than Christmas markets.
But with so much going on between now and then, Christmas will come around in a flash. Still not convinced? Then here are five reasons why you should start planning your Christmas party now.
1. Get the first choice of venues and dates
If you have your heart set on a specific venue or date, you’d better be quick! It won’t take long before the best, most quirky or accessible venues and key dates are snapped up. Not sure where to host your party? Or need somewhere with plenty of bedrooms? We can help with that.
By booking far in advance, you have the opportunity to negotiate on price and package. While this might not always mean a reduced rate, it could mean some added value, such as a free overnight stay for the organiser, a drinks reception or additional menu choice.
3. Greater flexibility with other suppliers
Photobooths, caricature artists, venue dressers and other suppliers are keen to fill their diaries as quickly as possible. With so many extras to add to your event, when you have your date and venue organised, you can let your imagination run wild to make your event even more unique with a wide choice of suppliers.
4. Give plenty of notice for decision making and payment
We understand it’s not always easy for everyone to agree and there are often a significant number of people involved in this decision. Starting now gives you the opportunity to provisionally hold venues while the decision is being made. If you leave it any longer, you might find you don’t have many choices to make a decision from!
Remember Christmas is an expensive time of year for everyone and factoring in a Christmas party can often be a luxury guests can’t afford as the festive season approaches.
The earlier your party is arranged, the more time guests have to plan their payments or even pay early.
5. Allow time for new recruits
It’s all very well and good arranging a party for your current workforce but the chances are, people will come and go before the party arrives.
Venues don’t mind adding or removing guests, within reason, up to a set period before the event, so book now to give you flexibility, rather than people missing out if the only venue you can book last minute holds half the number you need.
If you’re starting to plan your Christmas party but worried about sending multiple invitations, managing menu choices, accommodation and responses – never mind chasing everyone who has seemingly disappeared from the face of the earth – don’t worry.
EventStop gives you the opportunity to create a dedicated webpage branded to your Company, custom invitations, online delegate registration and payment. By managing everything for you, you can then focus on your daily role and making the event look fantastic.
For more information, call our team on 03448 223227 or visit www.eventstop.co.uk