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Top tips when booking meetings and conferences14 Jan 2015
We promised you some top tips through our social media campaign to help and advise you on how to save valuable time and money when booking your next meeting/conference. Utilising our team and the hospitality experience we have, and thinking long and hard about the obstacles that we face, here are some treasured trade secrets we thought would benefit you:
- Consider what your delegates want: Since you’re booking the venue it’s easy to pick, for example, a lunch menu which you prefer or a particular location which is you like best, however by doing a quick survey you might find the majority prefer a restaurant lunch rather than a buffet, or a city centre venue location. This way you can use the majority vote, which will not only keep your delegates happy, but may also increase your attendees.
- Change it up, do something different: Technology is continuing to advance and improve as we speak. Why not try something different, dynamic and more interactive for your delegates. Make their experience more enjoyable, whether it’s at your annual conference or weekly sales meeting, let them have fun!
- Know your budget: This is very important. Your location can rely on your budget because depending on the area price can change drastically. It’s a lot easier if you know your budget per head or average per night to give you an indication of types of venues you can consider, which in turn will help you to stick to your budget. It will also save you valuable time as you won’t be enquiring at venues that aren’t going to be able to match your budget.
- Planning is vital: Fail to prepare, prepare to fail couldn’t be said more true when booking meetings or conferences. Certain areas are more popular than others due to location, common industry that draws people to that area, i.e Oil and Gas week, or a large event taking place. If you don’t plan enough time in advance you may be left with limited availability and struggle to book something suitable and in budget.
As you can see there is a lot to think about- and that’s just a few tips! As you know, it’s not as easy as just picking up the phone and booking a venue. Why not get in touch and we will support you through the journey, giving you best practice tips and advice, helping you make the right decisions and working with you to save you valuable time and money. Call 0844 822 3227 or email: emma@hospitalityguaranteed.co.uk
Emma Hall